Overview

This article explains how to convert a Tearsheet to a distribution list. Tearsheet is the default name used in Bullhorn. Your database may use a different name such as Hotlists. Your Bullhorn administrator has control over the name of this entity by going to Menu -> Admin -> Entity Titles -> Shortlist.

Why do I need to convert a Tearsheet to a Distribution List?

You only need to do this when you want to mass email individuals from within Bullhorn. A mass mailing sent out of Bullhorn can only be sent to up to 500 recipients at once.

If you use a Tearsheet, the message may fail to send if any individual on the Tearsheet has missing or incomplete email addresses. If the message fails to send, you will need to re-customize your mass mailing. You will not receive a list of the specific records that prevented the message from being sent.

If anyone on the distribution list doesn’t have a valid email address, Bullhorn will automatically remove them as a recipient.

Steps to Convert a Tearsheet to a Distribution List

Distribution Lists should not contain more than 500 recipients. If your Tearsheet consists of more than 500 records, you will need to make a Distribution List for each block of 500.

For example, if your Tearsheet consists of 2000 individuals then you will need four separate Distribution Lists.

# Bullhorn

1. Click on Menu

2. Click on Tearsheets

3. Click on the Tearsheet you would like to convert

4. Change the drop-down to show 500 per page.

5. Select the Select all Checkbox

6. Click on 500 SELECTED

7. Choose Add to Distribution List Save