Overview

This article contains steps on how to send a mass mailing and tips on how to best use our mass mailing service.

Sending a mass mail from Bullhorn requires a distribution list for best performance. You'll start by creating a distribution list and then you'll send the message. If you have a tearsheet you can quickly create a distribution list from that tearsheet.

  • A mass mailing can be sent to up to 500 recipients at one time.
  • Messages sent to up to 500 individuals should be sent from a Distribution List instead of a Tearsheet. You can also split up a Tearsheet into multiple Distribution Lists and mass mail each Distribution List separately.

Create your Distribution List







Sending the Message





You have now successfully sent a mass email using a Distribution List. You will receive a receipt to your inbox that contains the message you have just sent.

The receipt you receive will be slightly different from the message received by those on the Distribution List. Your recipients will receive the message from your primary email address and any personalization codes will be replaced with the desired information.

Mass Mailing Tips and Best Practices

  • If anyone on your Distribution List has a blank or incomplete email address, you will receive a list of those records so that you can correct their email addresses.
  • Because a mass mailing is sent from within Bullhorn, you will not see these messages in your email client. Replies to your mass email will appear in your inbox.
    • For example, if you use Gmail and send a mass email to 50 recipients, you will not see any of the sent messages in your Sent folder.
  • Bullhorn automatically adds an opt-out message to a mass email with more than ten recipients. If a person on your list is opted-out, the system will not send a mass email to that individual.
    • The opt-out message reads as follows:
      This email was sent to (recipient's email), by (sender's name).
      To remove your email address permanently from future mailings, please click here.
  • Bullhorn logs mass mailings as a Note with the Email action type. This creates a single Note which references every recipient’s Candidate record, making this one Note available on all referenced records’ Note tab.