Tech Updates - Nov 2022




1. Termination Reason Field Interaction on Change Requests

(Go Live in Bullhorn on Monday Nov 7)

  • When a Change Request is made on a Placement and the Placement Status is requested to move to Closed, a new required field will appear asking for Termination Reason of the Assignment.
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Updated Termination Reasons on Jobs:
  • Successful Completion
  • Successful Completion Converted
  • Successful Completion - Converted No Fee
  • Fail to Start
  • Left Early
  • Terminated - Performance
  • Terminated - Attendance
  • Terminated - Client Fit
  • Terminated - Replacement Search


2. The Hub


This is our DeWinter Group internal intranet. Here you will find everything going on at the company as well as helpful information and links. This site is constantly updated with new information and training material (by LOB & Finance/Ops Area)

If you have not checked it out, please take a few minutes and do so, bookmark it, and refer back to it often.

Tai Iwamasa has created an excellent video that walks you through The Hub - check it out!



3. Stop Useless Emails from hitting your Gmail Inbox

Stop Accepted Meeting invites from hitting your Inbox, this process archives them automatically. 
*Recruiting Coordinators do not do this - you want to see invite acceptance!

  • Settings
  • See All Settings
  • Filters & Blocked Addresses
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  • Create New Filter
  • Has the Words = type "filename:invite.ics AND accepted"
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  • Create Filter
  • Check Boxes for "Skip the Inbox" (Archive It) & "Mark as Read"
  • Create Filter

4. Edit a resume inside Bullhorn


Bullhorn's Document Editor enables you to edit resumes and other files provided by candidates or contacts within Bullhorn.

You'll be able to edit files on all record types that allow attachments: Candidate, Contact, Company, Job, Opportunity and Placement.

  • If a user can view the file, they can edit the file as well.
  • You can use Document Editor to manage / edit your branded resumes as well.

Accessing Document Editor

From the Files tab on the record, select the Actions drop-down next to the file you want to edit.
  1. Choose Edit or Make a Copy.
    • Edit: Allows you to edit the current document and choose to override or save as a new file.
    • Make a Copy: Allows you to retain the original document and create a copy for editing purposes.
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Editing Documents

  • Use the onboard formatting and editing tools to complete your desired changes.
  • Select File.
  • Choose either Save or Save As...
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    • If you choose Save, the file you edited will be overwritten with your changes.
    • If you choose Save As..., the file you edited will be saved as a new file on the record.
      • Fill out the fields and select Save.
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Making a Copy

  • Fill out the fields on the resulting pop-up.
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    • The name of the copied document will be “Copy - [Document Name]” by default, but can be edited as desired.
    • The Launch Document Editor checkbox will be checked by default for file types that are supported for editing, but you can uncheck this box before saving if you just want a copy.

Frequently Asked Questions

What formats can I save a file as?

Supported “save as” formats include .doc, .docx, .pdf, .rtf, and .txt

What file types are supported for editing from the Document Editor?

.doc, .docx, .pdf, .rtf, and .txt

How can I make changes to a PDF?

To change content of a PDF and save, you must use Save As... and select a different name than the original PDF file.

How do I insert an image?

You can copy an image from a webpage or existing document and paste it using the Use Local Clipboard option on the Home tab. You can also drag and drop an image file from your computer into the document.

  • Please note that if you save image content to a .doc, .docx, or .rtf file, it will not be visible in the file preview on the Files tab, even though the image is visible in the editor and the downloaded version of the document.

Can I add content to the header and/or footer of the document?

Yes, you can use the Header and Footer options on the Insert tab to add and edit content to these areas of the document.


5. Refreshing Job Postings 


Reposting Jobs with idibu

idibu provides you with two different methods of reposting adverts. 

These are:

  • Repost
  • Quick Repost

All options are accessible from the 'actions' menu in AdManager


Repost

Reposting a role (i.e reposting in full) will take you back through the 3-step posting process. Using this method allows you to update the content of your job posting - i.e change the salary, adjust the description, or add more boards to your list of destinations, etc.

Please note, while you can obviously change the content of the posting, this is not a blanket edit function. In other words, every board operates differently to the next and will have different policies around updating and editing existing roles. Sending 'edited' postings may or may not cost you a posting credit, but this is fully dependent on the board you're posting to. 

If in doubt, please check with your Operations Team for details.

Another important aspect to consider is that you cannot change the Reference and Sender of the job when Reposting:

Quick Repost

Quick Repost is an extremely useful tool that allows you to process, in theory, up to 100 adverts at any one time with just a few clicks (depending how many jobs are displayed on your page). Please note that this feature does not provide any option to update/amend the role - it simply sends the same 'packet' of data back to the selected job boards. 

The primary reason for using Quick Repost is to update expiring (or expired) ads, essentially refreshing them on the job boards they were originally posted to. 

Here's how you can Quick Repost multiple adverts at any one time:


Simply select 'Quick Repost' in the 'actions' menu and tick the boards you wish to repost that role to. Then repeat this process for any number of other jobs. 

Once you've made your selection in full, click 'Quick repost all ads selected' to process everything in one hit.