Following the submission of each Placement, the Post Placement Company Record Review is performed to ensure all information related to the Client Company is populated within the Company Record. The following checklist details the steps of this review.


Parties Responsible for Process


  • Middle Office
    • Contracting
  • AR & Invoicing
    • Perm Invoicing

1. Review Placement Details

The following fields should be completed each time a Direct Hire Placement is booked .

Field

What does this tell us?

Location

This is the physical Worksite location assigned to the Job associated with this placement.

Even if the Candidate is remote, which is noted by the Work Structure field below, the Work Location should be populated. If the Work Location is unknown, the Company’s headquarters should be used in its place.

Work Structure

Onsite - The candidate is working onsite at the physical job location.

Hybrid (fka Partial WFH) - The candidate works one or more days onsite at the physical job location and one or more days work from home.

Remote - The candidate works from their home address as documented on the Candidate’s Record.

Salary Accepted

The Salary accepted by the Candidate.

Placement Fee (%)

The Direct Hire Placement Fee Percentage (%) as negotiated in the Direct Hire Search Agreement.

Placement Fee (Flat)

The Direct Hire Placement Fee ($) as negotiated in the Direct Hire Search Agreement. This field autocalculates based upon the Salary Accepted and Placement Fee (%) fields.

Comments

Comments provided to the middle/back office teams upon submitting the placement.

Billing Contact

The name of the individual who is to receive invoices for this Consultant’s hours.



2. Confirm Documentation of Fee Agreement

From within the BullHorn Company record tied to the Placement…

  1. Navigate to the Files tab

  2. Does a file with the File Type of Perm: Fee Agreement exist? 

    1. If an active (signed and within contract dates) Perm: Fee Agreement does not exist, email the Placement Owner to request they upload the File into the Company Record before proceeding.

    2. If an active (signed and within contract dates) Perm: Fee Agree exists:

      1. Review the percentage as listed within the Contract against the Standard Perm Fee (%) field on the Company Record. If they do not match, please update the Company Record.

      2. Update the Active Contract Type(s) field to include: Direct Hire Search Services Agreement.


3. Review Locations

Determine whether the Bill To location you need to invoice this placement exist on the Company Record.

  1. Navigate to the Locations tab

  2. Do the correct Bill To Location exist on the company record?

    • If they do, continue onto the next step.

    • If they do not, please stop and work with the Placement Owner to Adding/Updating Locations



4. Review Billing Contacts

If you are unsure of the Billing Contact (as we have not worked with the company prior and therefore accounting does not have this information on hand), please add the Billing Contact listed on the Placement. 

Determine whether or not you need to create a new AP Contact to send the invoices for this placement to.

  1. Navigate to the Contacts tab

  2. Do the correct Billing Contacts exist on the company record?

    • If they do, continue onto the next step.

    • If they do not, please Add New Contacts on the Company Record. All AP Contacts with generic AP email addresses should have their own Contact Record named “Company Name AP Contact” (i.e. Fastly AP Contact).


5. Review Invoicing Terms

Determine whether the Invoicing Terms you need to invoice this placement exist on the Company Record.

  1. Navigate to the Invoicing Terms tab

  2. Do the correct invoicing terms exist on the company record?


6. Review Billing Profile

Determine whether the Billing Profile you need to invoice this placement exists on the Company Record.

  1. Navigate to the Billing Profile tab

  2. Does the correct,active Billing Profile exist on the company record?



7. Add Billing Contact & Profile to Placement

  1. Navigate to the Placement Record Edit Tab

  2. Update Billing Contact and Billing Profile fields accordingly.

  3. Save Placement


8. Approve Placement

  1. Navigate to the Placement Record Edit Tab

  2. Update Status to 'Approved'

  3. Save